Product guide

The Vaypar Business Hub, explained page by page

Every screen in the Business Hub — what it does, how to use it, and how it helps your business — with a guided preview of each one.

11 screens covered No setup needed to read Sample data shown

What it is

One app to run your whole business

The Vaypar Business Hub is an all-in-one billing, inventory and accounting app for small businesses. Sales, purchases, customers and suppliers, cash and bank, reports and a point-of-sale all live in one place — so every entry you make keeps the rest of your books up to date automatically. Below, this guide walks through every screen, what it does, and how it helps.

How it works

You record what happens once. Vaypar updates everything else for you.

  1. Step 1

    Record what happens

    Bill a sale, log a purchase or add an expense — by typing or scanning a barcode.

  2. Step 2

    Everything updates itself

    Stock, customer and supplier balances, and cash & bank all move automatically — no double entry.

  3. Step 3

    See the full picture

    Your dashboard and reports turn those entries into live profit, cash-flow and stock figures.

  4. Step 4

    Decide with confidence

    Know what's profitable, who owes you and what to reorder — then act on real numbers.

Why it's good for your business

The day-to-day payoffs business owners feel within the first week.

Bill in seconds

Professional, GST-ready invoices with barcode scanning so you serve customers faster.

Never run out

Live stock with low-stock and out-of-stock alerts so you reorder on time.

Know your cash

Receivables, payables, cash and bank reconciled in one place, always current.

Tax-ready books

Profit & loss, cash flow and party statements ready to print or export any time.

Stronger relationships

Every customer and supplier with full history and a running balance.

Cost every job

Construction mode tracks billed vs spent vs profit for each site.

How to read this guide

Each screen below follows the same shape — a short intro, a live preview, what you can do, why it helps your business, and a numbered how to use it. Jump to any screen from the menu on the left. Previews use sample data, not real business records.

Screen 01 / 11

Dashboard (Overview)

Your whole business at a glance.

The Overview is the home screen of your Business Hub. It pulls every sale, purchase and expense together into live KPIs and charts so you always know where the business stands — without opening a single spreadsheet.

vaypar.pk/business-hub/overview

Overview

This month · updated just now

Live
Sales
Rs 4.82L
↑ 18.2%
Profit
Rs 1.94L
↑ 12.6%
Orders
1,284
↑ 9.1%
Customers
312
↑ 24

Revenue trend

Sales by category

  • Groceries
  • Hardware
  • Beverages
  • Other

Top selling items

  • Cement Bag Rs 84,200
  • Basmati Rice 5kg Rs 61,450
  • Cooking Oil 5L Rs 48,900

What you can do

  • KPI cards: total sales, profit, today's sales, receivables and payables
  • Revenue trend and money-in vs money-out charts
  • Sales by category, top items and top customers
  • Low-stock and out-of-stock counts
  • Recent activity feed and a period filter (today, month, year, all-time)

Why it helps your business

  • Make decisions on live numbers, not guesswork
  • Spot growth or dips early from the trend charts
  • Catch low stock before it becomes a stockout
  • Know exactly how much cash is owed to and by you

How to use it

  1. 1Open Business Hub → Overview.
  2. 2Pick a period from the selector (e.g. This Month) to re-scope every number.
  3. 3Read the KPI cards for cash position and the charts for trends.
  4. 4Use the low-stock count and recent activity to decide what needs attention.

Screen 02 / 11

Sales & Billing

Professional invoices in seconds.

The Sale screen is where you bill customers. Add items by search or barcode, apply discounts and tax, take full or partial payment, and share a polished PDF — while stock and customer balances update automatically.

vaypar.pk/business-hub/sale

New Sale

Invoice #INV-1042 · Ali Raza

Paid
ItemQtyRateAmount
Cement Bag10Rs 625Rs 6,250
Steel Rod 12mm4Rs 3,100Rs 12,400
Wall Paint 1L2Rs 1,250Rs 2,500
Scan a barcode or search to add more items. Stock and the customer balance update automatically on save.
SubtotalRs 21,150
Discount− Rs 500
Tax (17%)Rs 3,510
TotalRs 24,160
Save sale Print Share PDF

What you can do

  • Create invoices with line items, discounts and tax (GST-ready)
  • Scan a barcode to add items instantly
  • Full, partial or unpaid payments with multiple methods
  • Generate and share a branded PDF invoice
  • Sale returns / credit notes, and tag a sale to a project

Why it helps your business

  • Bill faster and look professional
  • Stock is deducted accurately on every sale
  • Clear record of what's paid vs outstanding
  • Get paid sooner with shareable invoices

How to use it

  1. 1Go to Sale → New Sale.
  2. 2Pick the customer (or walk-in) and add items by typing or scanning.
  3. 3Set discount, tax and the amount received.
  4. 4Save, then Print or Share the PDF.

Screen 03 / 11

Purchases

Track bills and what you owe.

Record every supplier bill so your inventory cost and payables are always correct. Purchases add stock in, build supplier balances, and (in construction mode) count as project materials.

vaypar.pk/business-hub/purchase

New Purchase

Bill #PUR-318 · Apex Traders

Partly paid
Item receivedQtyCostAmount
Cement Bag120Rs 540Rs 64,800
Steel Rod 12mm50Rs 2,750Rs 137,500
LED Bulb 9W200Rs 95Rs 19,000
Saving this bill adds stock in and increases the supplier's balance instantly.
Bill totalRs 221,300
PaidRs 150,000
Balance dueRs 71,300
Goods marked received · inventory updated

What you can do

  • Record supplier bills with line items and tax
  • Stock-in automatically increases inventory
  • Purchase returns credit your cost
  • Supplier balances and due amounts
  • Tag a purchase to a project as materials

Why it helps your business

  • Know your true cost of goods
  • Never lose a supplier bill
  • See exactly what you owe and when
  • Accurate stock from the moment goods arrive

How to use it

  1. 1Go to Purchase → New Purchase.
  2. 2Select the supplier and add the items you received.
  3. 3Enter the bill amount and what you paid.
  4. 4Save — stock and the supplier balance update instantly.

Screen 04 / 11

Items & Inventory

Real-time stock you can trust.

Items is your product and service catalog. Set prices and opening stock, attach barcodes, and let Vaypar track every unit in and out with automatic low-stock alerts.

vaypar.pk/business-hub/items

Items & Inventory

48 products · 6 services

+ New item
Inventory value
Rs 8.6L
In stock
42 items
Low / out
6 items
ItemStockSale priceStatus
Cement Bag320Rs 625In stock
Steel Rod 12mm14Rs 3,400Low stock
Sugar 1kg0Rs 180Out of stock
Cooking Oil 5L86Rs 1,450In stock
LED Bulb 9W210Rs 110In stock

What you can do

  • Products and services with sale & purchase prices
  • Live stock levels with low-stock and out-of-stock alerts
  • Barcodes, categories and units
  • Inventory value and item-wise transaction history
  • Bulk import and edit

Why it helps your business

  • Reorder on time and avoid stockouts
  • Know the value tied up in inventory
  • Faster checkout with barcode scanning
  • Spot your fastest- and slowest-moving items

How to use it

  1. 1Go to Items → New Item.
  2. 2Set the name, sale/purchase price, opening stock and minimum stock.
  3. 3Add a barcode and category if you use them.
  4. 4Save — stock now moves automatically with sales and purchases.

Screen 05 / 11

Parties (Customers & Suppliers)

Everyone you do business with, in one place.

Parties is your directory of customers and suppliers with running balances, statements and full transaction history — so you always know who owes you and whom you owe.

vaypar.pk/business-hub/parties

Parties

Customers & suppliers

+ Add party
You'll receive
Rs 1.18L
You'll pay
Rs 71,300
  • AR

    Ali Raza

    Customer

    Rs 12,400
  • AT

    Apex Traders

    Supplier

    Rs 71,300
  • AM

    Ayesha Malik

    Customer

    Rs 3,150
  • HS

    Hina Shah

    Customer

    Settled
Statement · Ali Raza
OpeningRs 0
InvoicesRs 36,560
Received− Rs 24,160
BalanceRs 12,400

What you can do

  • Customer and supplier profiles with contact details
  • Receivable / payable balances and credit limits
  • Party statements and transaction history
  • Installment plans (sell or buy on EMIs)
  • Bulk import of parties

Why it helps your business

  • Collect dues faster with clear statements
  • Manage credit and avoid bad debt
  • Stronger relationships with full context
  • One source of truth for every contact

How to use it

  1. 1Go to Parties → Add Party.
  2. 2Choose Customer, Supplier or Both and fill in the details.
  3. 3Open any party to see their balance, statement and history.
  4. 4Record receipts/payments to keep balances current.

Screen 06 / 11

Reports

Numbers that answer real questions.

Reports turn your day-to-day entries into the figures that matter — profit & loss, cash flow, party statements, stock and project profitability — with date filters, printing and CSV export.

vaypar.pk/business-hub/reports

Reports

01 Jun – 25 Jun 2026

CSV
  • Profit & Loss
  • Cash Flow
  • Sale Report
  • Stock Summary
  • Project P&L

Profit & Loss

Net profit
RevenueRs 4,82,000
Cost of goods− Rs 2,18,000
Expenses− Rs 70,000
Net profitRs 1,94,000

What you can do

  • Profit & Loss, Cash Flow, Sale and Purchase reports
  • Day book, bill-wise profit and party-wise P&L
  • Stock summary and item-wise reports
  • Project Profit & Loss (construction)
  • Date filters with print and CSV export

Why it helps your business

  • File taxes and accounts with confidence
  • Understand what's actually profitable
  • Audit-ready records any time
  • Share clean reports with your accountant

How to use it

  1. 1Go to Reports and pick a report from the left list.
  2. 2Set the date range (or 'this month', 'this year').
  3. 3Read the on-screen summary, then Print or Export to CSV.

Screen 07 / 11

Cash & Bank

Every rupee accounted for.

Cash & Bank tracks money across your cash drawer, bank accounts, cheques and loans, with transfers between them — so your balances always reconcile.

vaypar.pk/business-hub/bank

Cash & Bank

All accounts reconciled

Available Rs 3.98L

Cash in hand

Rs 86,400

Meezan Bank

Rs 3,12,000

Cheques

2 pending

Loan balance

Rs 1,50,000

Recent transactions

  • Cash sale+ Rs 24,160
  • Supplier payment− Rs 50,000
  • Bank deposit+ Rs 80,000

What you can do

  • Cash in hand and multiple bank accounts
  • Deposits, withdrawals and account transfers
  • Cheque register (issued and received)
  • Loan accounts with principal and balance
  • Live balances across all accounts

Why it helps your business

  • Reconcile cash and bank without surprises
  • Never miss a cheque due date
  • Track loan repayments and balances
  • Always know your true available balance

How to use it

  1. 1Go to Bank → add a bank or cash account.
  2. 2Record deposits, withdrawals or transfers between accounts.
  3. 3Log cheques and loans as they happen.

Screen 08 / 11

Business Manager (POS)

Lightning-fast counter sales.

Business Manager is the point-of-sale view built for speed at the counter — tap or scan items, confirm, and the sale flows straight into your books and inventory.

vaypar.pk/business-hub/business-manager

Business Manager

Point of sale

Scan to add

Sugar 1kg

Rs 440

Basmati Rice 5kg

Rs 550

Cooking Oil 5L

Rs 660

Green Tea 250g

Rs 770

LED Bulb 9W

Rs 880

Wall Paint 1L

Rs 990

Cart

  • Basmati Rice 5kg x2Rs 1,700
  • Cooking Oil 5L x1Rs 1,450
  • Green Tea 250g x3Rs 1,350
TotalRs 4,500
Cash Card
Confirm sale

What you can do

  • Quick POS checkout with a cart
  • Scan-to-add and one-tap items / modules
  • Cash, card and digital payment methods
  • Sales post automatically to billing and stock
  • Café / retail friendly (incl. name-print integrations)

Why it helps your business

  • Serve customers faster with fewer taps
  • Fewer billing errors at peak hours
  • Counter sales reflected everywhere instantly
  • Great for cafés, kiosks and retail

How to use it

  1. 1Go to Business Manager and set up your items/modules.
  2. 2Scan or tap items into the cart.
  3. 3Take payment and confirm the sale.

Screen 09 / 11

Projects (Construction job-costing)

Know the profit on every site.

Switch on Construction mode and run each site as a project. Tag sales, purchases and expenses to it, record what the client has paid, and watch Billed vs Spent vs Profit update live — per project and across the business.

vaypar.pk/business-hub/projects

Projects

Construction job-costing

+ New project

Green Valley Villas

Site contract · in progress

Profit Rs 4.2L
Billed
Rs 18.0L
Material
Rs 9.6L
Expenses
Rs 4.2L
Budget usedRs 13.8L / 20.0L
Client account
Client paid (advances)Rs 16,00,000
Spent so far− Rs 13,80,000
Funds leftRs 2,20,000

What you can do

  • Per-project Billed · Material · Expenses · Budget
  • 'Client paid' advances with a running balance (funds left)
  • Budget top-ups with full history
  • Add materials, labour and expenses against a site
  • Project Profit & Loss report — print or export

Why it helps your business

  • See the real profit on each site
  • Manage client advances and balances cleanly
  • Keep every job within budget
  • Bill and cost-track contracts with confidence

How to use it

  1. 1Enable 'Building Construction' in Settings.
  2. 2Go to Projects → New Project (site/contract).
  3. 3Tag sales/purchases/expenses to it, or add materials, expenses and client payments on the card.
  4. 4Open Reports → Project Profit & Loss to see the full picture.

Screen 10 / 11

Utilities

Move fast and keep your data safe.

Utilities holds the power tools — import and export, bulk edits, backups and year-end — so setup and maintenance take minutes, not days.

vaypar.pk/business-hub/utilities

Utilities

Import / Export · Backups

Export
Import items.csv

Map your columns, then apply.

  • Column A→ Item name
  • Column B→ Sale price
  • Column C→ Opening stock
  • Column D→ Barcode

Importing 248 rows

186 of 248 imported

242 new items added
6 duplicates skipped
No data overwritten

What you can do

  • Import items and parties from CSV
  • Bulk-update prices and details
  • Export data for backup or accounting
  • Close the financial year
  • Duplicate detection on import

Why it helps your business

  • Migrate from spreadsheets in minutes
  • Update hundreds of items at once
  • Keep safe, exportable backups
  • Clean year-end roll-over

How to use it

  1. 1Go to Utilities → Import/Export.
  2. 2Upload your CSV and map the columns.
  3. 3Review the preview and apply.

Screen 11 / 11

Settings

Make Vaypar yours.

Settings tailors Vaypar to your business — your profile, currency and tax, branded invoice templates, feature toggles (construction, installments) and PIN security.

vaypar.pk/business-hub/settings

Settings

Tailor Vaypar to your business

  • Business profile
  • Invoice & tax
  • PIN & security

Business name

Evergreen Store

Owner

Ali Raza

Email

demo@vaypar.pk

Phone

+92 300 1234567
Features
  • Construction mode
  • Installment plans
  • GST on invoices

What you can do

  • Business profile, currency and tax setup
  • Invoice template customization and branding
  • Party and item preferences
  • Feature toggles: construction mode, installment plans
  • PIN/security and data controls

Why it helps your business

  • Invoices that carry your brand
  • Correct currency and tax from day one
  • Turn on only the features you need
  • Keep your data secure with a PIN

How to use it

  1. 1Go to Settings and pick a section.
  2. 2Edit your business details, currency, tax and invoice look.
  3. 3Turn on features like Construction or Installments.
  4. 4Save — changes apply across the app.

Frequently asked questions

Short answers to what the software is, how it works, and how it helps. Tap a question to expand it.

What is the Vaypar Business Hub?

An all-in-one business management software and CRM solution for small businesses. It combines billing, an inventory management system, customers and suppliers, cash and bank, reports and a point-of-sale in a single place — so you run your whole business from one screen.

How does it work?

You record what happens in your business — sales, purchases and expenses — by typing or scanning. Vaypar automatically updates your stock, customer and supplier balances, and cash and bank, then turns it all into live dashboards and business analytics. There's no separate bookkeeping step.

How does it help my business?

You bill faster, stop running out of stock, always know who owes you and how much cash you have, and keep tax-ready books. In short, you make decisions on real numbers instead of guesswork.

How does Vaypar combine CRM software and an inventory management system?

Vaypar links customer relationship management and inventory in one data model. When you bill a customer, their balance updates and stock falls in the same step, and every report reflects it instantly — so your CRM software and inventory tracking never drift out of sync.

Can Vaypar replace separate billing, inventory and accounting tools?

For most small businesses, yes. Vaypar is business management software that merges billing, inventory tracking, customer and supplier management, cash and bank and reporting into one app — replacing the patchwork of spreadsheets and single-purpose tools you'd otherwise pay for and reconcile by hand.

What kinds of businesses is it for?

Retail shops, wholesalers, grocery and pharmacy, restaurants and cafés, jewellery and clothing stores, and construction or contracting businesses that need per-project job-costing.

What business analytics does Vaypar give me?

Live business analytics — profit & loss, cash flow, stock valuation and party statements — each built automatically from your day-to-day sales, purchases and expenses, ready to print or export any time.

Do I need to install anything?

No. Vaypar runs in your web browser and works on mobile, so there's nothing to install to get started or to read this guide.

Is it free?

Yes — every feature shown in this guide is free to use, with no card required to start.

How do I get started?

Create a free account, add your business details and a few items, and make your first sale. Your stock, balances and reports begin updating immediately.

Ready to run your business on Vaypar?

Every screen you just read about is free to use. Set up your shop in minutes — no card required.

Get started free See pricing